Accounts Payable Specialist

· Review and process vendor invoices accurately and timely.

· Verify invoices against purchase orders, contracts, receipts, and other supporting documentation.

· Code invoices to the appropriate general ledger accounts, departments, and projects.

· Prepare ACH, wire, check, and other vendor payments for approval.

· Ensure invoices and payments have the required authorization prior to processing.

· Monitor accounts payable aging and upcoming payment due dates.

· Reconcile vendor statements and resolve invoice or payment discrepancies.

· Communicate with vendors regarding invoices, payment status, credits, and account balances.

· Process vendor credits, refunds, deposits, and prepayments.

· Maintain accurate vendor records and supporting documentation.

· Assist with vendor setup and collection of required tax documentation, including Form W-9.

· Process and review employee expense reimbursements in accordance with company policy.

· Reconcile corporate credit card transactions and supporting receipts.

· Assist with month-end closing, including AP reconciliation, accruals, and expense review.

· Maintain complete and organized records of invoices, approvals, and payment confirmations.

· Assist with year-end Form 1099 preparation and reporting.

· Support internal and external audits by providing requested AP documentation.

· Coordinate with Purchasing, Operations, Warehouse, and other departments to resolve invoice and payment issues.

· Follow company accounting policies, payment approval procedures, and internal controls.

· Perform other accounting and administrative duties as assigned.